How to Import Google Tasks to Outlook: Sync & Import Guide 2026

Why Do Companies Migrate Google Tasks to Outlook?

Organisations commonly move Google Tasks to Outlook when they need to preserve task information during platform, user, or account changes. The five most practical scenarios are:

• Microsoft 365 integration: Organisations using Microsoft 365 can export Google Tasks to Outlook. This keeps tasks connected with email and other Microsoft 365 services, such as Outlook, Teams, and SharePoint. It also reduces the need to manage Google Tasks separately across different platforms.
• Advanced Task Management: Outlook features such as categories, dates, reminders, and task layouts are more appealing to users who require detailed task management.
• Administrative Management: Microsoft 365 offers IT specialists centralised administration of access, permissions, delegations, and security policies for users, which is critical for managing tasks in the business environment.
• Standardized Business Environment: Companies that are using Microsoft 365, Windows, and Office programs can transfer Google Tasks to Outlook in order to keep the workflow of employees in one ecosystem.
• Integrated collaboration: The move of Google Tasks Outlook integration is likely part of a broader effort to integrate email, tasks, messaging, and automation into Microsoft 365.

Which Google Tasks Data Syncs with Outlook?

GWSMO helps import Google Tasks to Outlook by syncing task details, due dates, status, and task lists. However, some Google Tasks features may not sync with Outlook.

Google Tasks Property	Outlook Equivalency	Sync Status
Task Titles	Outlook Tasks	Supported
Descriptions / Notes	Task Notes	Supported
Due Dates	Due Dates	Supported
Completion Status	Completed Status	Supported with limitations
Task Lists	Top-level Task Folders	Supported
Start Dates	Start Dates	Not Supported
Reminders	Reminders	Not Supported
Progress Status	In Progress / Deferred	Not Supported
Subfolders	Task Subfolders	Not Supported
Categories	Outlook Categories	Not Supported
Recurring Tasks	Recurring Tasks	Limited

Google Workspace Sync for Microsoft Outlook (GWSMO)

The native (GWSMO) is a solution that Google has developed to accomplish the task of exporting your Google Tasks to Outlook on Windows. Using this tool, Google Tasks and Outlook can be synced together, allowing users to organise their Google task lists right from Outlook. Since GWSMO is not a one-time migration solution, some features in Google Tasks and Outlook might work differently.

Step 1: Download and Install GWSMO

• Open the official Google Workspace Sync download page.
• Download and install GWSMO on your Windows computer.
• Follow the installation instructions to complete the setup.

Step 2: Sign In and Authorize Your Account

• Start GWSMO from the Windows Start menu.
• Enter your Google Workspace email address.
• Sign in through the Google authorization window and grant the required permissions for GWSMO to synchronize your Google Workspace data with Outlook.

Step 3: Create an Outlook Profile

• Complete the GWSMO setup wizard.
• If you do not want to import data from an existing Outlook profile, leave the corresponding import option unselected.
• Create the Google Workspace Outlook profile and start Microsoft Outlook.

Step 4: Access Your Google Tasks in Outlook

• Open Outlook using the Google Workspace profile created by GWSMO. This lets you add Google Tasks to Outlook and access your supported task lists from the Tasks section.
• Open the Tasks section in Outlook.
• Your supported Google task lists are synchronized with Outlook task folders. Changes made to supported task information are synchronized according to GWSMO’s documented synchronization behavior and limitations.

Limitations of Google Workspace Sync for Microsoft Outlook (GWSMO)

GWSMO handles some task features differently. As a result, certain Outlook task properties and behaviours are not fully synchronized with Google Tasks. Check these:

• Completion status is not fully bidirectional: When one task is completed in Outlook, the same task is also recorded as completed in Google Tasks; however, putting a task on “done” status in Google Tasks will not change the status in Outlook.
• Recurring tasks: Only the first occurrence of the series is synchronised with Google Workspace; there is no complete cycle.
• Task assignment: If a user assigns a task from Outlook to another user, the recipient does not get the task in the Google service account.
• Task delegation: GWSMO does not support the assignment of task management rights to another person.
• Subfolder handling: Tasks stored in the Outlook subfolder could be synchronised, but without keeping the folder structure. Tasks appear in the main task list of Google Tasks.
• Synchronization interval: Task data is synchronized approximately every 2 hours and when Outlook starts, so changes may not appear immediately.

Professional Method to Import Google Tasks to Outlook

IT teams manage dozens or hundreds of mailboxes, and here comes the Google Workspace Backup Tool, which reduces repetitive work. It supports OAuth 2.0 and Workspace Admin authentication, reads Google data through APIs, and can export directly to PST. Duplicate handling and multiple filter options help manage larger migrations.

This tool also helps you to store the data in local storage, such as DOCX, PDF, and other file formats. You can also migrate data from Google Workspace to Microsoft 365 email service provider and others.

How a Professional Migration Workflow Works

The tool workflow follows the four stages regardless of how many mailboxes are involved, but you need to follow these steps to import Google Tasks to Outlook.

1. Open the Google Workspace Backup Tool and log in using Google credentials, then select the needed mailbox and its folder.
2. Choose PST from the File Format option, then choose Task from Item Type and apply other filters as needed.
3. Run the Migration and watch the live dashboard for progress.
4. Once the migration finishes, a report lists what migrated, what was skipped, and what failed.

Export Google Tasks to Outlook and Verify the Migration

After migrating Google Tasks to Outlook, verify that the important task information was transferred correctly. Check task titles, due dates, notes, completion status, and task lists against the original Google Tasks data. The professional tool shows you a live dashboard where you can review failed, skipped, or incomplete items, and at the end, it shows all the results. Check those tasks against the source. For larger migrations, this report can help administrators focus their review on tasks that require further attention for successful import.

Manual vs. Professional Google Tasks Migration

The choice depends on whether you need Google Tasks synchronisation with Outlook or a managed migration for multiple accounts.

Factor	Manual/GWSMO	Professional Method
Purpose	Sync Google Tasks with Outlook	Migrate Google Tasks to Outlook
Best for	Individual users or small requirements	Multiple users and larger migrations
Setup	Install GWSMO and configure an Outlook profile	Configure authentication and migration filters
Multiple accounts	Requires individual Outlook profiles	Supports batch account mapping
Task limitations	Some task features do not synchronize	Mostly supports all tasks
Progress & reports	Basic synchronization status	Migration progress and completion reports
Duplicate handling	Not designed for bulk migration	Supports duplicate handling using filters
Ongoing sync	Yes	Use Delta Migration

Conclusion

When IT teams want to import Google Tasks to Outlook, it requires more planning than moving email because the two platforms handle task data differently. For a small number of tasks, the available Google migration options may be sufficient. But when it comes to large migrations, using a professional tool is an ideal choice. It allows multiple accounts to be set up. And let you map from one place as well as monitor progress through migration reports. No matter which method you choose for the migration process, make sure you check the titles of the tasks, their due dates, notes, statuses, and lists to ensure that the vital information was transferred in a proper way.

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