Simple Steps to Export Outlook Calendar to PDF Format

What Brings Users to Convert Outlook Calendar to PDF?

Some significant situations and factors demand the Outlook Calendar to PDF conversion. These are:

• Though limited in interactivity, PDFs are best suited to preserve formatting. 
• Universally readable and easy to stre, share, or print without edits.
• Preserves document integrity and can be viewed across platforms. 
• Compact in size and supports hyperlinks and much more. 
• Store and archive emails securely with password protection and encryption. 
• If needed, it can be used to do some basic edits like add a signature, etc. 
• Platform independent and swiftly accessible without Outlook or Internet. 

What is Actually Exported from Calendars? Now, before we discuss the solutions, it must be understood which calendar data is exactly saved in the PDF file. Generally, it includes: Meetings Appointments Recurring Events Event Details  Notes Time Slots Info Among these, attachments and advanced metadata are often difficult to export. However, with the right solutions, this can be easily managed.

How to Export Outlook Calendar to PDF Format?

There are two simple, quick, and straightforward ways for Outlook calendar conversion. In this section, we will first go through the free method, which provides full control but has several limitations. Next, we will learn about a specialized tool that automatically helps with bulk conversion in minimal time, safely and accurately.

Conventional Method to Save Outlook Calendar as PDF

One of the most common methods to secure Outlook calendars as a PDF document is using MS Outlook. The steps to follow are:

1. Open MS Outlook and move to the Calendar. 
2. Then, pick a desired view of your Outlook Calendar (Days/Weeks/Months).
3. Next, select the specific calendar that you want to print and go to File.
4. Further, choose Print and opt for Microsoft Print to PDF as the Printer. 
5. After that, adjust the layout and other settings and click Print. 
6. A new dialog appears; you may choose the location here, and finally, click Save. 

Note: To view this saved PDF file, you may require Adobe Acrobat DC or any other PDF viewer application on your system.

This is how you can export Outlook Calendar to PDF without spending a penny. However, as mentioned, there are some cons. 

Loopholes of the Manual Method 

• No Direct “Save as PDF” feature: You cannot directly save calendars in a PDF, as no option exists. 
• Limited Formatting: In this process, you don’t get many formatting options other than layout and page settings at the maximum. 
• Bulk Exports: Transferring calendars in large volumes seems like a big, hectic, and complex task manually. 
• Attachments: Saving calendars from Outlook as PDF for free only transfers the general details and not the embedded attachments. 
• Manual Updates: `Since the saved data is just a snapshot of your calendar, any changes made afterwards won’t reflect in it. 
• Repetition: Every time you make a change in your calendar data, you need to re-export it to make sure all details are saved properly. 

Thus, this method to export Calendar from Outlook to PDF is limited and suitable only for small-scale use. For larger scales, we must find a better alternative and move ahead to a professional solution. 

Ingenious Method to Export Outlook Calendar to PDF

If you are an individual, a professional, a business, or an enterprise handling a large volume of calendars. Then, MailConverterTools PST to PDF Converter Tool is an optimal choice for you to securely convert your Outlook calendars. This prominent and versatile software enables you to bulk convert calendar data along with attachments securely without any loss. 

It preserves the formatting, folder structure, and layout of the calendar records. Additionally, the software has a simple GUI and works across all major operating systems. Moreover, it has a Demo Version that allows a few free conversions and a streamlined evaluation of the software and its functionalities. 

Pro Tip: For users who want to avoid software installation and also require some more customizations, they can avail One-Time Service to export Outlook Calendar to PDF with the best outcomes.

Simplified Steps to Quickly Convert Outlook Calendar to PDF

1. Launch the PST File to PDF Converter and click Next. 
2. Then, with the Select File and Select Folder buttons, upload PSTs. Tap Next. 
3. After that, expand the tree structure to preview the calendar data and select it. Click Next. 
4. Furthermore, choose PDF from the output formats list and click Next.
5. At last, apply the filters, pick a Path to Save it, and tap Convert to export. 

That’s how easy the Outlook calendar to PDF conversion becomes with automated software. 

The Verdict

Export Outlook Calendar to PDF is not about convenience or format change, but about control over your data in the near future as well. PDF files represent schedules in a clean, scalable, portable, review-ready, and Outlook-independent format. 

Manual methods for this conversion are fine for one-time use and at a small scale. But when you are exporting Outlook calendars at a large scale and need no hassle, risk, or error, then the smart approach is to use a dedicated PST to PDF Converter Tool. It saves both time and effort and gives results as desired by you. 

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