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Written By Amit Chandel
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Updated on December 1st, 2025
Simple Steps to Convert Outlook Emails to EML Format
Benny Ceil Query: “I need to convert all of my Outlook emails into EML files so they can be viewed by multiple email applications. How can I do this most easily?”
This blog will explain easy instructions on how to convert Outlook emails to EML files through step-by-step directions. This conversion allows you to create backups, archive emails, and access email files with various email applications. You will learn how to accomplish this process manually or use the Outlook PST Converter Tool that will make this process easier for anyone with little or no experience using computers.
Why Convert Outlook Messages to EML?
EML format is useful in legal and compliance situations because it keeps all the email details intact. Besides that, here are some common reasons why people export emails as EML:
- Move to Other Email Programs: EML files make it easy to transfer Outlook emails to different email apps.
- Backup Important Emails: You can save emails one by one as EML files to keep backups that are easy to manage.
- Share Only What Matters: Export just the important business emails when you want to share specific messages.
- No Outlook? No Worries: Even without Outlook, you can open EML files using other mail programs.
- Use on Any Platform: EML files work on different operating systems, letting you access emails wherever you want.
Manual Methods to Convert Outlook Emails to EML
You cannot save emails directly as EML files in Outlook. However, you can save Outlook emails as EML files while keeping the same formatting as when you use Thunderbird. The entire process contains two stages to save Outlook emails to EML format.
Stage 1: Import Outlook Emails into Thunderbird
- To begin with, open Thunderbird and go to Tools.
- Then, click Import from the menu.
- After that, choose Import from Outlook and continue.
- Select Mail Messages when prompted.
- Thereafter, click Start Import to bring your Outlook data into Thunderbird.
- Once the import is complete, select Finish.
- At last, restart Thunderbird to load the imported emails.
Stage 2: Download EML File from Outlook using Thunderbird
- Firstly, open Thunderbird and choose the folder that contains the imported emails.
- Then, press Ctrl + A to select all emails in that folder.
- Right-click and choose Save As.
- Pick a location on your system and click Save.
- Finally, Thunderbird will save each selected email as an EML file in the chosen folder.
Limitations:
- Large PST files may take longer to import and sometimes fail.
- Email formatting or attachments may not transfer perfectly.
- You have to repeat the process for each folder, making it tedious.
Simple Steps to Convert Outlook Emails to EML Quickly
The MailConverterTools PST to EML Converter will preserve your email structure, contents, and the metadata (date, sender, etc.) of your emails. The converter is designed for easy use on your local machine, which means that any changes made to the file will not be uploaded to an external site. Therefore, the converter is suitable for both smaller and larger email files. Because of its easy-to-use interface, it allows users who are both technically savvy and those who may not understand technology to convert their Outlook email files to EML.
Steps to Export Outlook Email to EML
- Firstly, download the PST Converter Tool.
- Then, select the PST File or Folder and click Next.
- Preview and select files, and click Next.
- Finally, choose EML as output, apply filters, and click Convert.
Successful User Case:
Benny needed to access his Outlook emails in different mail apps for an ongoing project. The manual method was slow, so he used the PST to EML Converter. He selected his PST file, applied filters, and exported everything in minutes. All emails, attachments, and details stayed intact, allowing his team to open the EML files on any platform without issues.
Benny needed to access his Outlook emails in different mail apps for an ongoing project. The manual method was slow, so he used the PST to EML Converter. He selected his PST file, applied filters, and exported everything in minutes. All emails, attachments, and details stayed intact, allowing his team to open the EML files on any platform without issues.
Conclusion
The process to convert Outlook emails to EML helps to maintain the original message details. It makes the files easy to access on different operating systems. This blog covered multiple ways to complete the conversion. The manual steps do work, but they can be slow and require extra effort. Using a dedicated Outlook to EML converter offers better speed and stronger data safety.
Frequently Asked Questions
Q1: Is there any best tool to convert Outlook Emails to EML?
Ans: Yes, you can use a reliable PST to EML converter tool. It saves time, keeps your data safe, and handles large files smoothly.
Q2: Can I convert multiple Outlook emails to EML at once?
Ans: Yes, most conversion tools support bulk export, allowing you to convert several emails or entire folders in one go.
Q3: How do I export emails from Outlook to EML?
Ans: You can use a manual method through Thunderbird or choose a dedicated PST to EML converter that lets you select your PST file and export it directly.
Q4: Do I need Outlook installed to convert emails to EML?
Ans: Some tools require Outlook, but many advanced converters can process PST files even if Outlook is not installed.
Q5: Is it safe to convert Outlook emails to EML?
Ans: Yes, as long as you use a trusted conversion tool that works locally and does not upload your data online, the process is safe.
About The Author:
Meet Amit, an experienced SEO expert and content planner. He uses his creativity and strategy to create content that grabs attention and helps brands reach their goals. With solid skills in digital marketing and content planning, Amit helps businesses succeed online.
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