Quick Solution to Export Outlook Contacts to Excel

Why Users Want to Convert Outlook Contacts to Excel?

• In Excel, you can manage all contacts in a single place.
• It is fast and less complicated to edit comments in XLSX.
• Sharing contact details is easier since an Excel file can be sent directly to colleagues or clients without extra steps.
• Contacts saved in Excel can be used for reports, backups, or future imports.
• Large contact lists are easier to manage and clean up in spreadsheet format.
• Excel works well with other tools, making contact data more flexible to use.

Native Methods to Export Outlook Contacts to Excel

Now, we are going to start with the manual, or you can use native methods to export. Below, we describe the two DIY solutions to convert the contacts in Outlook to Excel format.

1) Export Outlook Contacts into Excel: Import/Export Wizard

1. Firstly, open the Outlook application and go to File.
2. Afterwards, choose Open&Export > Import/Export.
3. Then, click Export to a File > CSV format.
4. Thereafter, select the contacts from the folder to export.
5. After that, choose any location to save your file.
6. You can adjust your contact fields if it’s required.
7. Finally, hit the Finish.

2) Export Contacts From Outlook to Excel: Copy&Paste

1. To begin with, open your Outlook and switch to the People section.
2. Then, change the view to List.
3. Thereafter, select and hide unwanted columns.
4. After that, select and copy the contacts.
5. Finally, open Excel and paste them into a sheet.

Limitations:

• Firstly, field mapping can be confusing for first-time users.
• Large contact lists may take time to export.
• Contact photos and some custom fields may be skipped.
• This method is not practical for large numbers of contacts.
• Formatting often breaks when pasted into Excel.
• Moreover, there is a higher chance of missing or misplaced data.

Expert Solution to Export Outlook Contacts to Excel

The MailConverterTools PST Converter Tool helps you to effectively convert your contacts in Outlook to the Excel format without any problem. This tool is 100% safe option for this export, even if you are a beginner. It allows you to convert both small and large contact lists. This tool make sures that your data in Outlook will not change during the process.

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Step-by-Step Guide to Convert Outlook Contacts to Excel

1. Firstly, download and start the professional PST Converter Tool.

2. Then, add your contact PST file or folder and click Next.

3. After that, preview your files on the preview panel and select them to convert.

4. Next, choose the XLSX format from the file formats option.

5. Finally, apply needed filters and set the path to save and hit the Convert button.

Conclusion

This blog covers the ways to export Outlook Contacts to Excel to ease the management of contacts. The manual methods are not effective for the business-level conversion. Using a professional PST Converter is the only solution for optimized results, even with a large number of contact files. The MailConverterTools advanced tool also offers a free demo version to export a certain number of files.

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