Stepwise Guide to Migrate Hotmail to Office 365 Account Easily

An Overview

Hotmail is an email service for the web, owned and operated by Microsoft. It is commonly referred to as Outlook for Web or Outlook.com. It provides different services such as emails, To-do Lists, Notes, etc.

Office 365 is a Microsoft cloud-based platform containing a suite of applications like Outlook, Excel, Word, PowerPoint, OneDrive, etc. It offers various tools, services, subscription plans, and modes.

Why Transfer Hotmail Emails to Office 365?

Office 365 is advantageous over Hotmail in several ways. Some of the significant reasons to convert Hotmail to Office 365 are:

• It is scalable and reliable and enhances work quality and efficiency.
• Provides various security features to protect from phishing or hacker attacks, viruses, threats, etc.
• Easily accessible and can collaborate across devices and other platforms.
• Also, it has a large storage space to manage mailbox data, attachments, and other items in one place.

Effective Techniques to Migrate Hotmail to Office 365

If you want to move Hotmail to Office 365, we have two best solutions. You can use a manual method or a professional tool for effective migration. We will discuss both methods in detail below, you can choose one as per your preference.

Add Hotmail Account to Outlook 365 Manually

This method cannot directly import Hotmail emails to Office 365. Thus, you have to follow different stages for transferring successfully. Follow the steps given below:

Stage 1: Configure Hotmail in MS Outlook

For older versions:

1. Launch Outlook, go to the File tab, and click Add Accounts.
2. Enter your Hotmail email address, expand Advance options, and choose Let me set up my account manually.
3. Then, click Connect and choose the POP/IMAP account type. Click Next.
4. Move to the Account Settings Tab and provide details for the Incoming and Outgoing servers. In addition, fulfill other required details too.
5. Further, click Next and enter your Hotmail password. Lastly, click Connect.

For newer versions:

1. Open MS Outlook ->> File ->> Add Account.
2. Here, enter your email address and then click Continue.
3. Additionally, enter your password and complete browser authentication. Finally, hit Done.

Stage 2: Export PST from Outlook

1. Start MS Outlook. Click File ->> Open & Export ->> pick Import/Export.
2. Select Export to a file option from the list and hit Next.
3. Subsequently, select Outlook Data File (.pst) and Next.
4. Click Browse and select the synced Hotmail email folders to export. Hit Next.
5. Furthermore, choose a destination to save and duplicate options. Click Next ->> Finish.

Stage 3: Add MS Office 365 to Outlook

To migrate Hotmail to Office 365, we first need to configure Office 365 and Outlook accounts too.

1. Navigate to the File tab in Outlook and click Add Accounts.
2. Here, enter Office 365 exchange account credentials.
3. Ensure that the Let me set up my account manually option is unchecked in the Advance options.

Outlook will automatically configure and add the exchange account.

Stage 4: Migrate Hotmail Emails to Office 365

To finally do so, the last step is to upload converted Hotmail emails to PST into the configured Office 365.

1. Move to File in MS Outlook and select Open & Export. Additionally, click Import/Export.
2. Now, select the Import from another program or file option and Next.
3. Choose Outlook Data File (.pst) from the options and tap Next.
4. Press Browse to locate the exported PST file. Click Open to import and Next.
5. Afterward, choose the Office 365 folder to save the file and hit Next.
6. At last, hit Finish to finally complete the Hotmail to Office 365 migration.

Shortcomings of the Manual Method

• The process is too lengthy and complex and takes a lot of time.
• Novice users may find it difficult to implement. Thus, technical expertise is required.
• You cannot recover permanently deleted emails from Hotmail in case of data loss.
• Moreover, it doesn’t support bulk migration of emails. Users need to repeat the steps.

Directly Migrate Hotmail to Office 365 Using the Best Automated Tool

Instead of being troubled with the manual solution, use the Hotmail Backup Tool to backup your emails easily and quickly. It is specifically designed to transfer Hotmail emails to Office 365. This utility completes the migration of Hotmail emails in different file formats and to various email clients within seconds. It allows for bulk migration and is highly compatible with all the operating systems.

Moreover, it facilitates some beneficial features, such as:

• Exclude the attachments, migrate specific emails, and remove duplicates.
• Download Hotmail Emails to Hard Drive or on local systems, PC, etc.
• Maintains the data integrity and folder hierarchy throughout the process.

Process to Migrate Hotmail Emails to Office 365

1. Launch the tool as an administrator and select Sign In Hotmail account.
2. Enter your Hotmail username and app password and click Sign In.
3. Preview and select the Hotmail emails to export from tree format. Tap Next.
4. Further, select Email Clients and choose Office 365 from the drop-down list.
5. Enter your Office 365 Login ID and complete the browser authentication.
6. Go back to the tool, select O365 mailboxes, and choose filters to apply.
7. At last, hit the Convert button to migrate Hotmail emails successfully.

Conclusion

Using the right tools and techniques helps migrate Hotmail to Office 365 without much hassle. We learned two different approaches in this blog. However, the cost-free way is tiring and troublesome. Therefore, for a risk-free and seamless solution, it is recommended to opt for a professional tool. Through it, you can migrate countless emails worry-free.

Frequently Asked Questions(FAQs)

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