Convert MSG to PNG Without Outlook – Step-by-Step Guide

Why Convert MSG File to PNG?

• You can open PNG files easily on any device without needing any special app.
• No need to install MS Outlook just to view the email content.
• You won’t face formatting issues like broken text or missing elements.
• PNG files work smoothly across different devices and operating systems.
• They are useful when you need to save emails as proof or for records.
• Since PNG files are hard to edit, the content stays safe and unchanged.
• This helps keep the email original and avoids any unwanted changes.

Common Errors: Export MSG to PNG

Error / Issue	Possible Reason
MSG file not opening	The file is corrupted or incomplete
PNG output is incomplete	The manual method missed some content
Software not detecting MSG files	Incorrect file path or permission issue
Conversion stops midway	Low system memory or storage
Formatting not preserved	Using the basic/manual method
Attachments not included	The PNG format doesn’t support attachments
Slow conversion speed	Large file size or bulk data

How Users Can Convert MSG to PNG?

You’ve got a few options when it comes to converting MSG files into PNG. For small tasks, the manual method works well enough. It’s straightforward, just a little slow. For bulk conversion, a tool is the smarter choice. Let’s break down how each method works.

Approach 01: Native Method to Convert MSG files into PNG

The simple method is to use MS Outlook along with a screenshot tool or PicPick available on your system to convert MSG files to the PNG file format. However, this method is suitable only for a small batch conversion. 

Verified Steps to Convert MSG files into PNG:

1. First, open MS Outlook and double-click the MSG file to open it.
2. Then, adjust the email window so the full content is visible on your screen.
3. Now, use a screenshot tool like Snipping Tool / Print Screen.
4. After that, Capture the portion of the screen that shows the email.
5. Next, save the captured image and select PNG as the format.
6. Lastly, repeat the same steps if the email content is long.

Downsides of the Manual Process:

• You might miss some parts if the email is too long.
• Doesn’t work well when you have a lot of files.
• Attachments won’t be saved with the email.
• The image quality depends on your screen.
• You have to do each step on your own.
• There’s no way to convert many files together.
• It can feel tiring if the task is big.

Approach 02: Professional Method to Convert MSG to PNG

MailConverterTools MSG Converter is used to convert MSG files into different formats and also move them into email platforms. It can be used by both beginners and people with more experience. Moreover, it also allows bulk conversion, so multiple MSG files can be processed together. This can save time when working with many files. Furthermore, the tool keeps the original data unchanged during conversion. It works on both Windows and Mac systems. It also has options like removing duplicate emails and filtering emails by date. If needed, users can also look at import MSG to IMAP to move emails to a mail server for access.

Steps to Convert Outlook MSG to PNG:

1. To initiate, download and install the MSG Converter on your PC. Hit Next.
2. Then, click Select Files / Select Folder to add your MSG file and click Next.
3. Now, expand the tree structure >> Preview and Select files >> Next.
4. Thereafter, choose PNG as the saving file format.
5. At last, apply additional features or files and hit Convert.

Why Individuals Choose This Approach?

• Helps to convert MSG files into formats like PDF, PST, EML, and MBOX.
• It also helps to import MSG to Yandex Mail and other email services.
• This tool is simple to use, even if you are not very technical.
• Users can convert many MSG files at the same time, which saves effort.
• keeps the original email data unchanged during the process.
• It can remove duplicate emails from selected folders.
• You can also filter emails by date before converting them.

Wrapping Up

Converting MSG to PNG helps make files easier to open on different devices. The manual method works, but it is not very practical when you have many files. To convert MSG to PNG, a tool like MailConverterTools MSG Converter is more useful. It can handle multiple files at once. There is also a demo version available if you want to try it before using the full version.

Frequently Asked Questions

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