Best Way to Migrate Email from Google Workspace to Gmail

Why Migrate Email from G Suite to Gmail?

The transfer of emails from Google Workspace to Gmail provides various benefits to users and organizations. Some of them are:

• It provides long-term access to important emails after leaving an organization.
• Allow users to merge multiple accounts into a single personal Gmail account.
• Helps in keeping the user email data safe even if the Workspace account is deactivated.
• Simplifies email management without depending on Workspace subscriptions.
• Allows offline or backup copies of important email messages.

Manual Method to Transfer Email from Google Workspace to Gmail

In this section, we have discussed the manual method for transferring emails from Google Workspace to Gmail. This method is best suited for small migrations, as it will take time for bulk transfer. Here, we’ll use POP3 settings and an app password for syncing your Workspace account data.

Steps to Manually Migrate Google Workspace Email to Gmail

1. First, log in to your Gmail account on any browser.
2. After that, click the gear icon → See all settings and open the Accounts and Import tab.
3. Then, from the check mail from other accounts, click Add a mail account.
4. Now, enter your Google Workspace email address, then click Next.
5. Further, choose Import emails from my other account (POP3) and click Next, and enter the POP server details:

Username:	Your full Workspace email address
Password:	Your Workspace app password
POP Server:	pop.gmail.com
Port:	995
Encryption:	SSL

6. Now, select additional options as needed, such as labeling incoming messages.
7. Finally, click Add Account to start fetching your Workspace emails into your Gmail inbox.

Note: This process will only import mail from the Inbox folder. Also, large mailboxes will take several hours or even days to import.

Limitations

• Requires multiple steps and technical configuration.
• Does not support selective or incremental migration.
• May fail with very large mailboxes or account folder structures.

Professional Method to Migrate Email from Google Workspace to Gmail

For an easier and faster solution, you can make use of a specialized MailConverterTools Google Workspace Backup Software. This software can migrate and export Google Workspace data, such as emails, contacts, calendars, and Drive data, to multiple email formats. All without any data corruption or data loss, keeping data integrity safe.

Additionally, it has a straightforward user interface so that even beginners can use the tool. Moreover, the tool allows for bulk migration for many accounts at the same time. The demo version will allow for migration, up to 50 emails per folder, to be migrated for free.

Steps to Professionally Migrate Email from G Suite to Gmail

1. First, launch the Google Workspace Backup Tool on your system.
2. After that, enter your Workspace admin credentials and click Login.
3. Then, choose the account from which the email data has to be migrated and click Next.
4. Now, check Gmail from the available Workspace applications, then click Next.
5. Further, click Continue under the Email Clients.
6. From here, choose Gmail from the given email clients, enter your Gmail credentials, and click Login.
7. Then, apply the desired advanced filters and click Next.
8. Finally, click on Start Migration to initiate the migration process.

What are the benefits of the Professional Tool? 

• Mail, contacts, calendar, and Drive data migration are all supported.
• Keeps 100% data integrity and folder structure. 
• Can migrate multiple accounts in bulk in one process and save time. 
• Allows migration based on a filter (date, folder, user). 
• Preview options are available before exporting. 

Conclusion

In this blog, we have discussed the most trusted and reliable methods to migrate email from Google Workspace to Gmail. There is a manual method discussed, which is best for users with small migrations or looking for a free solution. However, it is unreliable for bulk migration as it can take hours or even days to complete. Therefore, we have discussed the professional Google Workspace Backup Tool to migrate emails in bulk without data loss. The tool keeps the email formatting and folder hierarchies intact, like the original files.

Frequently Asked Questions

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